Cover Letter Guide: Paragraph Format

The attached guide is designed to help you with your cover letter formatting and content. We encourage you to also schedule an appointment with Career Development for assistance with your documents.

Date

Candidate’s Address
City, State, Zip Code


Employee’s Name (if unavailable, use Hiring Manager or Search Committee)
Employee’s Title
Company
Address
City, State, Zip Code

Dear First Name Last Name: (If unknown, put Dear Hiring Manager or Dear Search Committee)

First Paragraph (Introduction): The first paragraph states why you are writing the letter. Include the exact title of the position you are applying for and where you found the job listing (Kogod Talent Network, company website, etc.). If you spoke to anyone from the company, include their name and explain what you learned about the company from them (make this the first sentence if you have a connection or referral).

Second Paragraph (Fit with Job): This paragraph describes what you have to offer the employer as it relates to the job description. Provide examples of how your qualifications and skills match or exceed the job qualifications. Feel free to use work, classroom or student organizational experiences as examples. Remember, you are providing more details to experiences listed on your resume, not repeating them.

Third Paragraph (Fit with Company): This paragraph establishes synergy between you and the company. This can include values, traits, corporate culture, commitment to diversity, etc. This will allow you to show your in-depth knowledge of the employer and how you fit in without restating everything posted on their website.

Final Paragraph (Closing): Reiterate your interest in the position and express your interest in an interview (without stating specific date/time). Conclude by thanking the employer for their time and consideration.

Sincerely,


Candidate’s Typed First and Last Name